Standard Contract

REFLECTIVE IMAGES LLC. RENTAL AGREEMENT


SERVICE CONTRACT


The following contract and its terms will set forth an agreement between Reflective Images LLC (PROVIDER) and (CLIENT) ________________________________________ the parties, for photo booth services during the designated service period. This written contract sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties.



SERVICE PERIOD


The Service Period will be from


[START TIME]:


[END TIME]:


[DATE]:


Provider agrees to have a Photo Booth operational for a minimum of 80% during this period; occasionally, operations may need to be interrupted for maintenance of the Photo Booth.




PAYMENT


A non-refundable booking fee in the amount of $99.00 of the total balance is due upon signing of this contract. The event is only reserved once the booking fee is received. The remaining balance is due no later than 2 weeks in advance of the client’s Event Date. If the balance has not been collected by this due date, then Reflective Images LLC reserves the right to cancel the event & seek to cure.




ACCESS, SPACE & POWER FOR PHOTO BOOTH **Does Not Apply to Virtual Events**


Client will arrange for an appropriate space for the Photo Booth at event’s venue. Client is responsible for providing power for the Photo Booth. The Photo Booth requires a 120V, 10 amps, 3 prong outlet from a reliable power source within 50 feet (along a wall) of the set up area. The circuit must be free of all other connected loads. Any delay in the performance or damage to the photo booth equipment due to improper power is the responsibility of the client. The client shall provide crowd control if warranted and furnish Reflective Images LLC with direction to event. Client shall provide Reflective Images LLC with safe and appropriate working conditions and a solid floor. This includes a 10’ x 15’ x 8’ area for set up.




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DATE CHANGES & CANCELLATIONS


Any request for change must be made in writing at least thirty days in advance of the original event date. Change is subject to photo booth availability and receipt of a new Service Contract. If there is no availability for the alternate date, the booking fee shall be forfeited and event cancelled. Any cancellation occurring less than ninety days prior to the event date shall forfeit all payments received.


IDLE HOURS AND FUEL SURCHARGE

**Does Not Apply To Virtual Events**


Idle hours can be arranged with the client at an additional cost ($50 an hour). An example of Idle Hours is when the booth is booked for 4 hours, where the booth is operational from 5pm-6pm and from 7pm-10pm. Between 6pm-7pm, the booth will be IDLE (at the client’s request). This is usually for meals or speeches. This must be arranged no later than 2 weeks prior to the event date.


We will arrive 60-90 minutes prior to the service start time and depart 30-60 minutes after the service end time. If we will be required to arrive or depart outside of these windows, then idle hours will be charged.


Transportation costs are covered in any package up to a 25 mile radius from zip code 30134. We are currently serving trips that extend further than 25 miles (up to 100 miles) as an add-on.


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DAMAGE TO PROVIDER’S EQUIPMENT

**Does Not Apply To Virtual Events**


Client acknowledges that it shall be responsible for any damage or loss to the Provider’s equipment caused by:


  1. Any misuse of the Provider’s equipment by Client or its guests (invited or uninvited) or

  1. Any theft or disaster (including but not limited to fire, flood or earthquake). Client acknowledges Provider shall have the right to decline service to client’s guests (invited or uninvited) for misuse, unruly behavior.

INDEMNIFICATION


Client agrees to, and understands the following:


  1. Client will indemnify provider against any and all liability related to Client's Event during or after Client's event. Client will indemnify Provider from the time of service and on into the future, against any liability associated with Client.
  2. Client will indemnify Provider against any and all liability associated with the use of pictures taken within the Photo Booth its representatives, employees or affiliates at Client's event.

REFUSAL/DISRUPTION OF SERVICE

**Does Not Apply To Virtual Events**


We are not the “fun police”, but in some very rare occurrences we reserve the right to immediately refuse service, pack up, and depart from the venue. Service will be disrupted without a refund if:


  • The attendants are harassed, threatened, or abused by any guests.

  • The equipment is damaged by the guests.

CHILDREN UNDER 12


Children love our photo booths and we love making everyone happy. In some cases, however, we may decide to enforce our “children under 12” policy in an effort to maintain order in and around the photo booth. The “children under 12” policy states that Children under the age of 12 will not be permitted use of the photo booth without an adult present. The adult does not need to be in the photo with the child/children, but they must be supervising. We very rarely have to enforce this policy.


DRESS


We want to dress appropriately for you event. If you have any suggestions please indicate below. Not all requests are practical (example: Ugly Sweater Party).


_____________________________________________________________________________________



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MODEL RELEASE


YES - I agree to the model release below




Client agrees to, and understands the following: All guests using the photo booth hereby give to Reflective Images LLC, The right and permission to copyright and use, photographic portraits or pictures of any photo booth user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition, I hereby release & discharge  Reflective Images LLC, from any liability, that may occur or be produced in the taking of said picture or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.







MISCELLANEOUS TERMS 

If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Client agrees to solve any arguments via arbitration. If the printer fails to print out photos on site the Provider will be allowed to give a web site to the client where there guests can log onto and order prints free of charge with free shipping as well as the ability to download the digital files for their own use.



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CLIENT CONTACT INFORMATION


NAME


COMPANY


ADDRESS


CITY, STATE, ZIP


TYPE OF EVENT


PHONE NUMBER


ALT PHONE NUMBER


EMAIL ADDRESS



VENUE CONTACT INFORMATION


NAME


ADDRESS


CITY, STATE, ZIP


POINT OF CONTACT NAME


POINT OF CONTACT PHONE #


POINT OF CONTACT EMAIL


NUMBER OF EXPECTED GUESTS


VENUE REQUIREMENTS

**Does Not Apply To Virtual Events**


Please communicate with the venue coordinator that we require the following. If you are unable to request this from the venue coordinator, please send us their information and we can contact them on your behalf.


  • 120 Volt power outlet within 50ft of the set up area

  • 2 Chairs

  • 10 x 15’ floor space

MEALS


For most events, we plan to have 2 attendants operating the photo booth for the duration of the event.


Will the attendants be welcome to eat the venue provided meal?


  • Yes, the attendants may eat

No, please eat before arriving












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GRATUITY


We don’t charge gratuity and we never assume that we can put out a TIP JAR, but at several events our guests and clients have asked us “Where is your Tip Jar?” Please let us know if you approve of a Tip Jar for your event.


  • Yes, you may use a Tip Jar

No, please do not use a Tip Jar




PHOTO DESIGN


We will customize your photo layout to match the theme of your event. We allow for up to 3 revisions of your layout. After the 3rd revision, a fee of $15/revision will be billed. Traditionally, we have room for 2 lines of text. Please tell us what you’d like the footer of your photos to say.


Line 1: __________________________________


Line 2: __________________________________


We can modify the layout if you wish to include graphics, logos, more text, etc. If you have any other input on your photo layout, please tell us what you would like.









PAYMENTS:

1. DATE_______Remaining Balance___________

2. DATE_______Remaining Balance___________

3. DATE_______Remaining Balance___________

4. DATE_______Remaining Balance___________

5. DATE_______Remaining Balance___________

6. DATE_______Remaining Balance___________



Client Signature


_____________________________________   

Reflective Images! LLC

www.SelfieMirrorATL.com | P.O. BOX 1721 Douglasville GA |  404-408-6235  | info@SelfieMirrorATL.com

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